| By Laws |
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KSCA By Laws |
ARTICLE III Officers
ARTICLE V Association Meetings
ARTICLE VI Committees
ARTICLE VII Amendments and/or Revisions
.
ARTICLE V Association Meetings
ARTICLE VI Committees
ARTICLE VII Amendments and/or Revisions
.
| BY LAWS OF THE KANSAS SCHOOL COUNSELOR ASSOCIATION A DIVISION OF THE KANSAS COUNSELING ASSOCIATION AND THE AMERICAN SCHOOL COUNSELOR ASSOCIATION |
Article I
Name and Purpose
Section 1 Name
The name of this organization shall be the Kansas School' Counselor Association (KSCA); a division of the Kansas
Counseling Association and the American School. Counselor Association (ASCA).
Section 2. Purpose
The purpose of this Association shall be to support the Kansas Counseling Association (KCA) and the American
School Counselor Association (ASCA), and to support and enhance excellence in professional school counseling at all
educational levels in the state of Kansas.
Name and Purpose
Section 1 Name
The name of this organization shall be the Kansas School' Counselor Association (KSCA); a division of the Kansas
Counseling Association and the American School. Counselor Association (ASCA).
Section 2. Purpose
The purpose of this Association shall be to support the Kansas Counseling Association (KCA) and the American
School Counselor Association (ASCA), and to support and enhance excellence in professional school counseling at all
educational levels in the state of Kansas.
Section 1. Types of Membership-
The Association shall include three types of membership Professional, Regular, and Student.
Section 2. Requirements of Membership
In order to qualify for membership, an individual must hold concurrent membership in KCA and must meet one of the
following requirements:
(a) Professional Membership
The individual must be a member of the American School Counselor Association. A Professional member of KSCA,
upon payment of dues may vote, hold office in KSCA, be a member of the Governing Board, be a chairperson of a
Standing or Special Committee, and/or be a delegate from KSCA to the ASCA Delegate Assembly.
(b) Regular Membership
The individual who actively engages in guidance and school counseling at any level of education and/or holds a
Masters level degree in school counseling but does not hold membership in ASCA, may become a Regular member of
KSCA upon payment of dues. A Regular member may vote on local and state issues-only and may be a member of a
Standing or Special Committee. A Regular member is eligible to hold any state office in KSCA except that of President
or President Elect, but may not be a delegate from KSCA to the ASCA Delegate Assembly.
(c) Student Membership
The individual who meets the Student membership requirements of KCA may become a Student member of KSCA
upon payment KSCA dues. A student member may attend and participate in meetings and conferences. He/she is not
eligible to vote, hold office or be a delegate from KSCA to the ASCA Delegate Assembly.
Section 3. Dues
(a) The fiscal year shall run from July I to June 30. Student members shall pay one-half of the annual dues.
(b) Membership shall be notified of proposed changes in dues recommended by the Governing Board prior to the
annual business meeting. The proposed dues shall become effective upon approval of one-half of the members voting.
Officers
(a) The officers of KSCA shall be President, President Elect, Immediate Past President, four level Vice- presidents
and a Secretary-Treasurer.
(b) The President and President Elect shall be Professional Members of KSCA. All other officers may be Regular
Members of KSCA
(c) The President Elect shall automatically succeed to the office of President. In case of an unexpired term in the office
of President, the President Elect shall become President and shall serve this unexpired term in addition to his/her (c)
The President Elect shall automatically succeed to the office of President. In case of an unexpired term in the regular
term of office.
(d) The four Vice-presidents and the Secretary--treasurer shall hold office for two years and may succeed themselves
once.
(e) Vacancies in the office of President Elect, four Vice-presidents, and the Secretary@Treasurer occurring before the
expiration of the normal term of office shall be filled through nomination and election by the vote of the remaining
voting members of the Governing Board. The officer so elected shall serve until the expiration of the normal term of
office and may succeed himself/herself if elected by members of the Association.
(f) The term of office for any elected officer shall coincide with the ,fiscal year(s), July 1 through June 30.
(g) Candidates receiving the largest number of votes shall be declared elected.
(h) The President Elect shall be elected annually.
(I) The Elementary and Secondary Vice-presidents and the Secretary-Treasurer shall be elected on even-numbered
years. The Middle Level and Post-Secondary Vice-presidents shall be elected on add-numbered years.
(a) The officers of KSCA shall be President, President Elect, Immediate Past President, four level Vice- presidents
and a Secretary-Treasurer.
(b) The President and President Elect shall be Professional Members of KSCA. All other officers may be Regular
Members of KSCA
(c) The President Elect shall automatically succeed to the office of President. In case of an unexpired term in the office
of President, the President Elect shall become President and shall serve this unexpired term in addition to his/her (c)
The President Elect shall automatically succeed to the office of President. In case of an unexpired term in the regular
term of office.
(d) The four Vice-presidents and the Secretary--treasurer shall hold office for two years and may succeed themselves
once.
(e) Vacancies in the office of President Elect, four Vice-presidents, and the Secretary@Treasurer occurring before the
expiration of the normal term of office shall be filled through nomination and election by the vote of the remaining
voting members of the Governing Board. The officer so elected shall serve until the expiration of the normal term of
office and may succeed himself/herself if elected by members of the Association.
(f) The term of office for any elected officer shall coincide with the ,fiscal year(s), July 1 through June 30.
(g) Candidates receiving the largest number of votes shall be declared elected.
(h) The President Elect shall be elected annually.
(I) The Elementary and Secondary Vice-presidents and the Secretary-Treasurer shall be elected on even-numbered
years. The Middle Level and Post-Secondary Vice-presidents shall be elected on add-numbered years.
Governing Board
Section 1. Membership-
(a) The voting members of the Governing Board shall be the elected State officers of the Association and the
Chairpersons of the Standing Committees.
(b) Any Kansas ASCA officer, Kansas ASCA Governing Board member or Kansas Regional Coordinator is a non-voting
member.
Section 2 Powers and Functions
(a) The Governing Board shall be the agency through which the general administration and executive functions of the
Association shall be carried out. The President of the Association shall be the Chairperson of the Governing Board.
(b) The Governing Board shall manage and conduct the business of the Association between its official meetings.
(c) The Governing Board shall fill vacancies of the Association in accordance with Article III, Section 1, (f) of these By
Laws.
Section 3 Meetings
(a) The Governing Board shall meet at least twice a year at a time and place designated by the President or by a majority
of the voting members of the Governing Board.
(b) Members of the Governing Board shall be notified at least ten days prior to the date of the meeting.
(c) The duly notified voting members at a Governing Board meeting shall constitute a quorum.
Section 1. Membership-
(a) The voting members of the Governing Board shall be the elected State officers of the Association and the
Chairpersons of the Standing Committees.
(b) Any Kansas ASCA officer, Kansas ASCA Governing Board member or Kansas Regional Coordinator is a non-voting
member.
Section 2 Powers and Functions
(a) The Governing Board shall be the agency through which the general administration and executive functions of the
Association shall be carried out. The President of the Association shall be the Chairperson of the Governing Board.
(b) The Governing Board shall manage and conduct the business of the Association between its official meetings.
(c) The Governing Board shall fill vacancies of the Association in accordance with Article III, Section 1, (f) of these By
Laws.
Section 3 Meetings
(a) The Governing Board shall meet at least twice a year at a time and place designated by the President or by a majority
of the voting members of the Governing Board.
(b) Members of the Governing Board shall be notified at least ten days prior to the date of the meeting.
(c) The duly notified voting members at a Governing Board meeting shall constitute a quorum.
Section 1 Regular Meetings
There shall be a state-wide meeting of the Association held each year at a time and place designated by the Governing
Board.
Section 2 Duties of Officers
(a) The President shall be the chief executive officer of the Association and Chairperson of the Governing Board, call
and preside at all meetings of the Governing Board and Association meetings except as provided in (b) of this section.
The president shall appoint all chairpersons of Standing and Special committees, serve in a liaison capacity with KCA
and its divisions, be a voting member of the Executive Council of KCA and be empowered to conduct affairs of the
Association as prescribed by the Governing Board during the time the Governing Board and the Association are not in
session.
(b) The President Elect shall serve as a member of the Governing Board, shall act in place of the President at all
meetings the President is unable to attend, assist the President in his/her duties: and coordinate Programs for the
Association. The President Elect should be a delegate to the National Convention.
(c) The Immediate Past President shall serve as a member of the Governing Board, and shall be chairperson of the
Nominations and Elections committee.
(d) The four Vice-presidents shall be responsible for generating interest and activities within the four following work
settings respectively: elementary, middle or junior high, senior high and post-secondary schools. They shall serve as
members of the KSCA Governing Board.
(e) The Secretary-Treasurer shall serve as a member of the Governing Board, keep the records and minutes of the
Association and of the Governing Board, issue notices of meetings, collect dues from the KCA Treasurer, disburse all
funds of the Association with the approved budget, and make financial reports to the Governing Board and the
Association at its annual meeting. The records of the Treasurer shall be audited immediately prior to the expiration of
their term of office by an auditing committee of three members appointed by the Governing Board. The
Secretary-Treasurer shall assist the President Elect with a budget for the forthcoming year.
Section 3 Election of Officers
(a) Election of officers shall coordinate with the election of KCA officers but shall take place prior to the close of the
annual business meeting with the voting members of KSCA participating.
(b) The selection of balloting procedure shall be determined by the Governing Board and shall be one of the following,
by ballot if members receive their ballots at least three weeks prior to the annual business meeting; or by written ballot
at the annual convention of KCA with the members in attendance voting.
Section 2 Special Meetings
Special Meetings of the Association shall be included in the KSCA News or shall be mailed to each member at least ten
days prior to the date of such meeting.
Section 3 Notice of Meetings
Notice of meetings of the Association shall be included in the KSCA News or shall be mailed to each member at least
ten days prior to the date of such meeting.
Section 4 Quorum
A quorum for the transaction of business shall consist of the Professional and Regular members of the Association
present at any Association meeting to which published or written notice was given.
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There shall be a state-wide meeting of the Association held each year at a time and place designated by the Governing
Board.
Section 2 Duties of Officers
(a) The President shall be the chief executive officer of the Association and Chairperson of the Governing Board, call
and preside at all meetings of the Governing Board and Association meetings except as provided in (b) of this section.
The president shall appoint all chairpersons of Standing and Special committees, serve in a liaison capacity with KCA
and its divisions, be a voting member of the Executive Council of KCA and be empowered to conduct affairs of the
Association as prescribed by the Governing Board during the time the Governing Board and the Association are not in
session.
(b) The President Elect shall serve as a member of the Governing Board, shall act in place of the President at all
meetings the President is unable to attend, assist the President in his/her duties: and coordinate Programs for the
Association. The President Elect should be a delegate to the National Convention.
(c) The Immediate Past President shall serve as a member of the Governing Board, and shall be chairperson of the
Nominations and Elections committee.
(d) The four Vice-presidents shall be responsible for generating interest and activities within the four following work
settings respectively: elementary, middle or junior high, senior high and post-secondary schools. They shall serve as
members of the KSCA Governing Board.
(e) The Secretary-Treasurer shall serve as a member of the Governing Board, keep the records and minutes of the
Association and of the Governing Board, issue notices of meetings, collect dues from the KCA Treasurer, disburse all
funds of the Association with the approved budget, and make financial reports to the Governing Board and the
Association at its annual meeting. The records of the Treasurer shall be audited immediately prior to the expiration of
their term of office by an auditing committee of three members appointed by the Governing Board. The
Secretary-Treasurer shall assist the President Elect with a budget for the forthcoming year.
Section 3 Election of Officers
(a) Election of officers shall coordinate with the election of KCA officers but shall take place prior to the close of the
annual business meeting with the voting members of KSCA participating.
(b) The selection of balloting procedure shall be determined by the Governing Board and shall be one of the following,
by ballot if members receive their ballots at least three weeks prior to the annual business meeting; or by written ballot
at the annual convention of KCA with the members in attendance voting.
Section 2 Special Meetings
Special Meetings of the Association shall be included in the KSCA News or shall be mailed to each member at least ten
days prior to the date of such meeting.
Section 3 Notice of Meetings
Notice of meetings of the Association shall be included in the KSCA News or shall be mailed to each member at least
ten days prior to the date of such meeting.
Section 4 Quorum
A quorum for the transaction of business shall consist of the Professional and Regular members of the Association
present at any Association meeting to which published or written notice was given.
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Section 1 Standing Committees
ASCA.
(c) The Awards Committee shall elicit nominations for "KSCA School Counselor of the Year" award and other awards
the Governing Board elects to give. The committee shall coordinate the awards and accompanying ceremony.
(d) The KSCA Publications Committee shall gather and disseminate information by means of the KCA News or the
KSCA Newsletter. The Committee may make recent publications of professional literature available for sale.
(e) The KSCA Public Relations Committee shall coordinate activities promoting School Counseling Week and media
exposure of school counseling and/or KSCA activities.
(f) The KSCA Nominations and Elections Committee shall prepare a doubleslate of candidates for the elective offices of
the Association. The committee shall check the candidate’s eligibility for office, notify candidates of the duties and
terms of said office, and secure the consent of the proposed candidates. The committee shall conduct and certify the
elections.
(g) The KSCA Advocacy Committee shall coordinate activities which support the school counselor's role and
emphasize the importance of Association involvement. (h) The KSCA Professional Development Committee
shall provide information and coordination of all professional development activities for KSCA. The committee shall
conduct or coordinate workshops relating to professional development as needed.
(I) The KSCA Technology Committee shall be responsible for maintaining the KSCA web site and any other duties that
my accompany these maintenance responsibilities.
(j) Each chairperson of a Standing Committee shall be responsible for appointing his/her committee members, and of
notifying the President of his/her selections.
Section 2 Special Committees
Special Committees shall be established by the President as the need arises. The may be dissolved by the President
and the Governing Board when their purpose has been accomplished
ASCA.
(c) The Awards Committee shall elicit nominations for "KSCA School Counselor of the Year" award and other awards
the Governing Board elects to give. The committee shall coordinate the awards and accompanying ceremony.
(d) The KSCA Publications Committee shall gather and disseminate information by means of the KCA News or the
KSCA Newsletter. The Committee may make recent publications of professional literature available for sale.
(e) The KSCA Public Relations Committee shall coordinate activities promoting School Counseling Week and media
exposure of school counseling and/or KSCA activities.
(f) The KSCA Nominations and Elections Committee shall prepare a doubleslate of candidates for the elective offices of
the Association. The committee shall check the candidate’s eligibility for office, notify candidates of the duties and
terms of said office, and secure the consent of the proposed candidates. The committee shall conduct and certify the
elections.
(g) The KSCA Advocacy Committee shall coordinate activities which support the school counselor's role and
emphasize the importance of Association involvement. (h) The KSCA Professional Development Committee
shall provide information and coordination of all professional development activities for KSCA. The committee shall
conduct or coordinate workshops relating to professional development as needed.
(I) The KSCA Technology Committee shall be responsible for maintaining the KSCA web site and any other duties that
my accompany these maintenance responsibilities.
(j) Each chairperson of a Standing Committee shall be responsible for appointing his/her committee members, and of
notifying the President of his/her selections.
Section 2 Special Committees
Special Committees shall be established by the President as the need arises. The may be dissolved by the President
and the Governing Board when their purpose has been accomplished
Amendments and/or Revisions
A proposal to amend or revise these By Laws may be initiated by the Governing Board or by an individual member,
provided the member has the signature of at least ten members. Such an amendment or revision may be adopted or
rejected by a majority vote of the members present at@ a special or annual meeting of the Association provided that the
proposal has been presented in writing to the members at least thirty days prior to said meeting. A proposal to amend
or revise these By Laws may also be adopted or rejected by a mail ballot of the Association members. A majority
affirmative vote from the members returning ballots within the succeeding thirty days from the date of mailing ballots is
required for adoption.
Article VIII
Indemnification Statement
Section 1.
The Association shall indemnify each member of the Executive Board as described in Article III and each of it's officers
as described in Article III and IV, for the defense of civil or criminal actions or proceedings as hereinafter provided and,
notwithstanding any provision in these By-Laws, in a manner and to the extent permitted by applicable law.
Section 2.
The Association shall indemnify each of its directors and officers, as foresaid, from and against any and all judgments,
fines, amounts paid in settlement, and reasonable expenses, including attorney's fees, actually and necessarily
incurred or imposed as a result of such actions or proceedings, or an appeal therein, imposed upon or asserted
against him or her by reason of being or having been such a director or officer and acting within the scope of his or her
official duties, but only when the determination shall have been made judicially or in the manner hereinafter provided
that he or she acted in good faith for the purpose which he or she reasonably believed to be in the best interests of the
Association and, in the case of criminal action or proceeding, in addition, had no reasonable cause to believe that his or
her conduct was unlawful. This indemnification shall be made on ly if the Association shall be advised by its Executive
Board acting 1) by a quorum consisting of of Executive Board members who are not parties to such section or
proceedings upon a finding that, or 2) if a quorum under 1) is not obtainable with due diligence, upon the opinion in
writing of independent legal counsel that the Executive Board of officer has met the foregoing applicable standard of
conduct. If the undergoing determination is to be made by the Executive Board, it may rely as to all questions of law on
the advice of independent legal counsel.
A proposal to amend or revise these By Laws may be initiated by the Governing Board or by an individual member,
provided the member has the signature of at least ten members. Such an amendment or revision may be adopted or
rejected by a majority vote of the members present at@ a special or annual meeting of the Association provided that the
proposal has been presented in writing to the members at least thirty days prior to said meeting. A proposal to amend
or revise these By Laws may also be adopted or rejected by a mail ballot of the Association members. A majority
affirmative vote from the members returning ballots within the succeeding thirty days from the date of mailing ballots is
required for adoption.
Article VIII
Indemnification Statement
Section 1.
The Association shall indemnify each member of the Executive Board as described in Article III and each of it's officers
as described in Article III and IV, for the defense of civil or criminal actions or proceedings as hereinafter provided and,
notwithstanding any provision in these By-Laws, in a manner and to the extent permitted by applicable law.
Section 2.
The Association shall indemnify each of its directors and officers, as foresaid, from and against any and all judgments,
fines, amounts paid in settlement, and reasonable expenses, including attorney's fees, actually and necessarily
incurred or imposed as a result of such actions or proceedings, or an appeal therein, imposed upon or asserted
against him or her by reason of being or having been such a director or officer and acting within the scope of his or her
official duties, but only when the determination shall have been made judicially or in the manner hereinafter provided
that he or she acted in good faith for the purpose which he or she reasonably believed to be in the best interests of the
Association and, in the case of criminal action or proceeding, in addition, had no reasonable cause to believe that his or
her conduct was unlawful. This indemnification shall be made on ly if the Association shall be advised by its Executive
Board acting 1) by a quorum consisting of of Executive Board members who are not parties to such section or
proceedings upon a finding that, or 2) if a quorum under 1) is not obtainable with due diligence, upon the opinion in
writing of independent legal counsel that the Executive Board of officer has met the foregoing applicable standard of
conduct. If the undergoing determination is to be made by the Executive Board, it may rely as to all questions of law on
the advice of independent legal counsel.
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